Tips and Tricks - How to Password Protect a Document

There are two ways that you can apply passwords to protect a document. Passwords can be applied to protect your document so that unauthorized people cannot view and/or modify your document.

1 - Applying a password to open the document. This will prompt the user to enter a password before they can open a document.

2- Applying a password to modify the document. Anyone can open the document but no editing or modifications can be applied to the document without entering the correct password.

To apply a password for MS Office 2003 or 2007, follow these steps:   

Select the "Save As" command from the File menu

Click the "Tools" button of the dialog box and choose "General Options" form the drop down menu. The "Save" dialog box will appear.

Enter first password in "Password to open" text box and second password in "Password to modify" text box (if required) and click "Ok" button of dialog box. Microsoft Word will open "Confirm Password" dialog box for the confirmation of passwords. The maximum length of password is 15 characters.

Re-enter the password to open and password to modify and click "Ok" button of Confirm Password dialog boxes one by one.

Click "Save" button of Save As dialog box.

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