Microsoft SharePoint

Microsoft SharePoint Server makes it easier for people to work together as a team. SharePoint is a web site used to share information, manage documents from the first draft to the completion, and publish reports that can help everyone be more efficient in their day to day jobs.

There are many reasons a company should look at using SharePoint. It allows end users to share ideas and expertise providing a tool to make better business decisions. The team within your business will work better, faster and smarter. The website integrates directly with the Office 2010 suite of applications to provide a familiar easy to use system. Microsoft Exchange server and Microsoft Unified Communications can add to the benefits of the shared system.

The web site can be customized for any business requirements using the SharePoint Ribbon. Templates can be applied to the site to provide a jump start on the design process. Multiple web applications can be run out of the SharePoint site. Third-party customizations called web parts or widgets/gadgets can be setup on the user interface. If your company uses Microsoft OneNote the data can be stored with in the SharePoint database and made available anywhere there is an internet connection.

If you have a multitude of images or paper documents that you want to store digitally, simply scan them into a digital format and save them to the site. The documents can be modified and different versions can be tracked. In addition to being a platform for digital record management, SharePoint also provides the benefits of a central location for storing and working on the documents, reducing emails and duplicated work in an organization.

This shared working environment can be made available internally (Local network), and Externally (Over the Internet). The access can be secured via username and passwords and SSL encryption. User accounts would be assigned access to only the part of the shared resources they require. Contacts, Calendars, Blogs, Discussion Boards and Document Libraries are just a few of the sharable resources that can be configured. Document Libraries, Contact lists and Calendars can be synced directly with Microsoft Outlook and made available within the application.

All of the resources on the site can be searched allowing quick and easy access to whatever you are looking for. Windows 7 advanced search can integrate with the data stored with in SharePoint.

Microsoft Small Business Server operating system has a preconfigured SharePoint site that is also known as the Company Web. This platform can be used right after the initial deployment of the server allowing basic SharePoint functionality. Hosted versions of SharePoint Server are also available for a monthly fee. This allows a small business to take advantage of having their own SharePoint server without having to purchase any hardware or software.

The options available with Microsoft SharePoint are almost endless. It is a fully customizable/programmable interface allowing a multitude of possibilities to complement your business.

- Martin O, Network Support Technician

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