How to Set a Password to Microsoft Office Files

With the Microsoft Office system, you can use passwords to help prevent other people from opening or modifying your documents, workbooks, and presentations. This can keep files safe and secure.

To set a password for a Microsoft file, first open any Microsoft office's component such as Word, Powerpoint, Excel etc and follow the instructions below for the version of software that you have:

MS Office 2007

1.       Click on the Office button

2.       Click on prepare and encrypt document

 

3.       Enter the desired password and click OK

 

4.       A new window appears asking to confirm the password. Click OK.

5.       Once your password is entered, you must save your document for the encryption to take effect.

6.       Now, whenever the file is opened, a password will be required in order to open the document.

MS Office 2010

1.       Click on “File” in the upper left-hand corner.

2.       Click on “Info”.

3.       Click on “Protect Document” then “Encrypt with Password”.

4.       You will be prompted to enter a password to encrypt your document

5.       You will be prompted to re-enter your password.

6.       Once your password is entered, you must save your document for the encryption to take effect.

7.       Now, whenever the file is opened, a password will be required in order to open the document.

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