So you’ve organized your contacts nicely into your Outlook email client and want to make sure you keep your five contacts (maybe that’s just me, but man it took me awhile) backed up so you have them for emergencies. Or maybe you finally switch from Microsoft Office 2003 to the new 2010 (glad you are finally not living in the past!). Either way this is a good process to know. And I totally get to put pictures in!
There is a difference between exporting files for outlook and exporting to either import to a different program or just have a list. When exporting for Outlook it exports to a file format called Personal Folders (.PST). This file is almost exclusively recognized by Outlook. If you are exporting for another email client or just for your own records you export it into a Comma Separate Values (.csv) which is viewable by Excel. Getting to the Export Contacts Menu:
If you are running Outlook 2003 or 2007 go under File, Import and Export. The option will be the same after this point for 2003, 2007, and 2010.
Open up your Outlook. Once the main screen has loaded there will be an orange FILE button. Click the tab and a new screen will open up.
Another screen will open up. If you want to export to another version of Outlook or a new PC with Outlook choose OUTLOOK DATA FILE (.pst). If you require a backup copy for yourself, select COMMA SEPARATE VALES (Windows).
This will look identical for each option. Select CONTACTS and click NEXT.
Click browse, choose the location you would like to save it to and click save!
- Keenan F, Network Support Technician
Northern Computer - Your Trusted Partner
#1 - 495 Banks Road Kelowna, BC V1X 6A2
Phone: 250.762.7753 Fax: 250.861.1861 Toll-Free: 1.877.257.2896
Email: sales@northerncomputer.ca or service@northerncomputer.ca
Web: http://www.northerncomputer.ca
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